Executive Assistant (EA) to Founder
Gurugram, Haryana

We are looking for a smart executive assistant who can assist our Founder with correspondence, appointments, and administrative tasks. He/she needs to be trustworthy to handle confidential and sensitive issues across our business.

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About this position

Executive Assistants ensure the smooth-running of the office, working both on a one-to-one basis with the Founder, but also on a wider basis with our team and our clients. Your direct reporting will be to Gaurav Gupta, founder and Director of Squareboat Solutions Private Limited. Gaurav's profile can be seen here.

What are you going to do?

  • Maintain executive calendars and meeting agendas
  • Preparing MoM while attending meetings
  • Coordinating with other team members
  • Correspondence/coordination with external contacts – client, vendors, consultants etc.
  • Preparing MIS reports to the top management
  • Ensuring successful follow up of all assigned action items
  • Produce and proofread policies and documents
  • Handle business-personal tasks (e.g., personal records, expense claims, taxes, credit card etc.).

You need to have:

  • Excellent knowledge of basic software tools like Google Calendar, MS-Word, MS-Excel, Power Point etc.
  • Excellent verbal and written communication skills
  • Exceptional English in both verbal and written format
  • Reasonable understanding of SDLC, IT, Software, Internet etc.
  • Ability to maintain a very high level of confidentiality
  • Thrive in an intense, do-it-yourself, start-up environment.
  • Strong time-management skills
  • Ability to organize, prioritize and coordinate multiple tasks at once
  • Ability to maintain professional discretion
  • Attention to detail
  • Highly presentable and pleasing personality
  • Minimum qualification of atleast one Bachelors and/or Masters degree (in any discipline)
  • Minimum of 2 years experience in a similar role
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